HPNA Bylaws

Name: The organization shall be named the Highland Park Neighborhood Association.

Definition: Highland Park shall be defined as all properties located as follows:

Kossuth Street (south side #521 to 9th Street), Shawnee Avenue, Wyandotte Avenue, Highland Avenue, Pontiac Avenue, Miami Avenue, 9th Street (west side Kossuth to Cherokee), Central Avenue (Highland to 9th), Cherokee (Old School to 9th). Wea Avenue, Owen Street (Highland to 9th – including condominiums at old Highland Park School.)

Purpose:  The purposes of the Association are to:

  1. Encourage communication, social-interaction, cooperation, and a sense of neighborhood among the residents of Highland Park.
  2. Represent the neighborhood at meetings of government agencies.
  3. Develop and enact strategies to preserve and enhance the historical integrity and beauty of Highland Park.
  4. Provide advice and resources for residents in the areas of remodeling, renovation, and landscaping.

Structure: The Association shall consist of elected Officers, Street Representatives, and a General Membership. (As defined below.)

Membership:  A member shall be any adult (over 18) resident, non-resident owner, or tenant of Highland Park.  Each member shall be entitled to one vote.  Membership is open to residents in the adjacent areas on a non-voting basis.

Dues: Dues shall be established by the Officers and Street Representatives and presented for approval to the General Membership. Dues shall apply to each household (regardless of number of members therein). Dues are payable by the end of the first quarter of the calendar year. This entitles the member to participate in all social events sponsored by the Association and to receive the bi-annual directory and addenda.

Responsibilities of General Membership:  The General Membership shall be responsible for the election of the officers, for alterations of the bylaws and for voting on such issues as presented to the membership by the Officers and Street Representatives.

Officers:  Officers shall be a President, Vice –President, Secretary, and Treasurer.

Duties of the Officers and Street Representatives:

  • Call meeting of the Association.
  • Establish priorities for the Association.
  • Represent the Association at community and government meetings.
  • Oversee publication of the Newsletter.
  • Set the agenda for each meeting.
  • Establish special committees.
  • Publish the annual directory

Duties of Officers: Duties of officers shall be to:

President:

  • Preside at all meetings of the Association.
  • Serve as official representative of the Association.

Vice-President:

  • Act in the absence of the President
  • Perform duties as assigned by President.

Secretary:

  • Keep minutes of meetings.
  • Handle correspondence for the Association.

Treasurer:

  • Collect, record, and report all funds collected by the Association.
  • Maintain bank accounts in the name of the Association and disburse funds as directed by the Officers and Street Representatives.

Street Representatives:

Serve as liaison between area residents and the Officers.

  1. Shall be chosen on a volunteer basis.
  2. There shall be at least one representative from each street. If two or more members volunteer, the street will be divided among them.
  3. Responsibilities include:
    1. Keep lines of communication open with the HPNA Officers, by email and/or phone.
    2. Deliver HPNA materials (membership forms, newsletters, directories, and addenda).
    3. Welcome new residents with the “Welcome Wagon” package.
    4. Be approachable to any neighbor on your street.
    5. Relay neighbors’ concerns to the HPNA Officers.

Election of Officers: Officers shall be elected at the last meeting of the fiscal year. Officer elections shall be decided by a simple majority of the members in attendance at annual meeting. Term of office shall be two years, with no limitations on re-election.

Voting Procedures: A simple majority of the votes cast at the annual meeting rules.  Ballots will be available via newsletters and email.

Committees:  may be established as needed.

Meetings: Meetings of the Officers and Street Representatives shall be held bi-monthly, starting in January.  Meetings are open to all members.

Fiscal Year: The fiscal year shall be January 1st – December 31st.

Calendar: The Officers and Street Representatives shall develop and present an organized calendar for the fiscal year.

Amendments: Bylaws may be amended by a two-thirds majority of the votes cast at a meeting called for the purpose of considering the amendment.

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